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Sharing Information


For students with pre-existing medical needs, additional transition meetings may be arranged to discuss the student’s medical needs. If needed, a Health Care Plan (HCP) will be created to share relevant information on to school staff. Further meetings can be arranged with medical professionals if required. 

Change to a student’s medical condition 

If a student develops a new medical need or a pre-existing one changes, please contact school to arrange a meeting with first aid. A plan will be created and shared with relevant school staff. To inform school about any changes, parents / guardians must ask for the ‘Request for School to Administer Medication’ form.

Medicine’s on site

Medicine should only be taken to school when essential, that is, where it would be detrimental to a child’s health if the medicine were not administered during the school day. The school will only accept medicines that have been prescribed by a doctor, dentist, nurse prescriber or pharmacist prescriber. Medicines should always be provided in the original container, as dispensed by a pharmacist and include the prescriber’s instructions for administration and dosage. Staff at Thornleigh Salesian College will never accept medicines that have been taken out of the container, as originally dispensed, nor make changes to dosages on parental instructions. The school also does not allow any controlled drugs on the school site. 

Access Arrangements

For any student with medical needs that may impact on their exams, the SENCO will liaise with subject leaders, subject teachers, the exams officer and first aid to ensure all needs are met in line with the Equalities act 2010. For more information please see the schools ‘Exams Policy’ and ‘SEN Policy’.

Educational Visits 

Students with medical needs are encouraged to participate in safely managed visits. A Risk Assessment is completed for every trip and visit using the Bolton LA ‘EVOLVE’ system and for students with medical needs this may need to include further planning arrangements. All students are encouraged to participate in visits, trips and overseas travel organised by the school. For any student with a medical condition going on an overseas trip, it may be necessary for the Organiser to check that the school travel insurance covers their medical condition, sometimes a note from their doctor or consultation is required before they are allowed to travel. Sometimes additional safety measures may also need to be taken.

Off-site education or work experience

The school has a primary duty of care for students and have a responsibility to assess the general suitability of all off-site provision including college and work placements. It will undertake an overall risk assessment of the whole activity and a person from the school or placement organisers will generally visit the workplace to assess its general suitability. Employers should already be managing risks in their workplace and are best placed to assess whether or not they need to do anything additional for a new young person joining them. We, or any organisation we may engage to organise placements will simply ask sensible questions in proportion to the level of risk to satisfy ourselves that those arrangements are in place. Where students have special medical needs the school will need to ensure that such risk assessments take into account those needs. Parents/carers and students must give their permission before relevant medical information is shared on a confidential basis with employers.

Sporting activities 

Most students with medical conditions can participate in physical activities and extra-curricular sport. There should be sufficient flexibility for all students to follow in ways appropriate to their own abilities. Any restrictions on a student’s ability to participate in PE should be recorded in their individual health care plan. Some young people may need to take precautionary measures before or during exercise, and may also need to be allowed immediate access to their medicines such as asthma inhalers. Staff supervising sporting activities will consider whether risk assessments are necessary for some children, be aware of relevant medical conditions and any preventative medicine that may need to be taken and emergency procedures.